Privacy Policy

1. Introduction

Welcome to the Oxford Society. We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website https://oxfordsociety.uk.

We are the data controller for the information you provide to us. Our contact details are:

Oxford Society
University of Oxford,
Wellington Square, Oxford OX1 2JD
Email: fellows@oxfordsociety.uk

2. What Information We Collect

We may collect personal information that you voluntarily provide to us when you apply for a fellowship, register for events, or otherwise contact us. This may include:

• Personal Identification Information: Name, email address, phone number, academic/professional affiliations.
• Technical Data: IP address, browser type and version, time zone setting, operating system, and other technology on the devices you use to access this website.
• Usage Data: Information about how you use our website, products, and services.

3. How We Use Your Information

We use the information we collect for various purposes, including to:

• Provide, operate, and maintain our website and private member areas.
• Manage your fellowship application and event registrations.
• Improve, personalize, and expand our offerings and academic resources.
• Communicate with you regarding society updates, exclusive invitations, and community news.
• Assist with specific inquiries, such as Global Talent Visa consultations.

4. Lawful Basis for Processing

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:

• Your consent. You are able to remove your consent at any time. You can do this by contacting us at fellows@oxfordsociety.uk.
• We have a contractual obligation.
• We have a legitimate interest.

5. Data Security

Given the distinguished nature of our membership, we employ rigorous technical and organisational security measures designed to protect the confidentiality and security of any personal information we process. However, please remember that we cannot guarantee that the internet itself is 100% secure.

6. Data Retention

We will only keep your personal information for as long as it is necessary for the purposes set out in this privacy policy, unless a longer retention period is required or permitted by law.

7. Your Data Protection Rights

Under data protection law, you have rights including:

• Your right of access - You have the right to ask us for copies of your personal information.
• Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate.
• Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
• Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.
• Your right to object to processing - You have the right to object to the processing of your personal information in certain circumstances.
• Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you. Please contact us at fellows@oxfordsociety.uk if you wish to make a request.

8. Cookies Policy

Cookies are small text files placed on your device to help the site provide a better user experience. We use cookies to understand how our website is used and to improve your browsing experience. When you first visit our website, you are presented with a consent banner where you can accept our use of cookies.

9. Third-Party Links

Our website may contain links to third-party academic and partner websites. This policy does not apply to third-party websites, and we are not responsible for their privacy practices. We encourage you to read their respective privacy policies.

10. How to Complain

If you have any concerns about our use of your personal information, you can make a complaint to us at fellows@oxfordsociety.uk.

You can also complain to the ICO if you are unhappy with how we have used your data. The ICO’s contact details are:
Information Commissioner’s Office
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk